General Information A-Z

Abstract Book and Abstract CD-ROM
All accepted abstracts will be published in the abstract book and on the abstract CD-ROM. The abstract book is available onsite but only for delegates who ordered the abstract book in advance online. Upon availability, also for sale onsite at € 10. The abstract CD-ROM has been printed and edited with the financial support from the company ViiV Healthcare. The abstract CD-ROM can be obtained at the ViiV Healthcare  booth (no. 4). Please use the voucher to be found in the conference bag.

Accommodation
Should you need to book a hotel or have any questions regarding your reservation, please visit the Accommodation Counter in the registration area on level 0.

Automated Teller Machine (ATM)
There is an ATM in the shopping mall “Diagonal Mar”, opposite the CCIB (Carrer de Josep Plà). Another ATM is located close to the Hotel Barcelona Princess (Avinguda Diagonal).

Art Exhibition
Solange Arazi Caillaud (Argentina), Pediatric Infectious diseases specialist and visual artist (www.solangearazi.com), will exhibit a selection of her art work in the exhibition area (level 0).

Certificate of Attendance
A Certificate of Attendance will be available to eligible delegates of the conference at the self-printing terminals in front of the registration area on level 0.
This service will be available during the registration opening hours starting on Thursday, October 23, at 12:30.

Climate
Barcelona and its metropolitan area has a Mediterranean/subtropical climate, with mild winters and warm summers. The autumn is one of the best times to visit Barcelona and the average temperature in October is 21°C.

Closing Remarks
The closing remarks will be given on Saturday, October 24, from 12:00 – 12:15 in Room Barcelona.

Cloakroom, Luggage and Poster Storage
The cloakroom, luggage and poster storage are located in the registration area on level 0. They are free of charge and will be open during the following times:

Wednesday, October 21     08:30 – 21:00
Thursday, October 22 07:00 – 20:30
Friday, October 23 07:00 – 20:30
Saturday, October 24 07:30 – 13:00

CME Credits (Continuing Medical Education)
The 15th European AIDS Conference is accredited by the European Accreditation Council for Continuing Medical Education (EACCME) to provide the following CME activity for medical specialists. The EACCME is an institution of the European Union of Medical Specialists (UEMS), www.uems.net.

The 15th European AIDS Conference is designated for a maximum of 21 hours of European external CME credits. Each medical specialist should claim only those hours of credit that he/she actually spent in the educational activity.

Through an agreement between the European Union of Medical Specialists and the American Medical Association, physicians may convert EACCME credits to an equivalent number of AMA PRA Category 1 Credits™. Information on the process to convert EACCME credit to AMA credit can be found at www.ama-assn.org/go/internationalcme.

Live educational activities, occurring outside of Canada, recognized by the UEMS-EACCME for ECMEC credits are deemed to be Accredited Group Learning Activities (Section 1) as defined by the Maintenance of Certification Program of The Royal College of Physicians and Surgeons of Canada.

Conference Bag
The conference bag, containing the conference material, will be available at the Conference Bag Counter in the registration area on level 0.

Conference Courtesy and Code of Conduct
As a consideration to all conference delegates, mobile phones should be turned off in all session rooms. Conference delegates are also expected to refrain from the following:
1) Inflicting personal threat or harm to any conference delegate, exhibitor or staff
2) Inflicting damage to any property
3) Preventing speakers from giving their speeches

Currency
The Spanish currency is the Euro which comes in denominations of 5, 10, 20, 50, 100, 200 and 500 notes as well as coins of 0.1, 0.2, 0.5, 10, 20 and 50 Cents and 1 and 2 Euros.

EACS Awards
The EACS Award for Excellence in HIV Medicine and the EACS Award for Career Achievement recognise senior scientists who greatly contributed to the field of HIV/AIDS and to the society during their career respectively. Prof. Nathan Clumeck, Chair of the EACS Awards Committee, will announce the winners at the Opening Ceremony of the 15th European AIDS Clinical Conference in Barcelona on October 21.

EACS Awards
A call for nominations was sent to all EACS members in May 2015. The results were assessed by the committee, which considered the candidates’ sustained effort in the field of HIV/AIDS.

Committee members:
• Françoise Barré-Sinoussi
• Nathan Clumeck, (Chair)
• Fiona Mulcahy
• Peter Piot
• William (Bill) Powderly
• Anton Pozniak

EACS 2015 Conference App
The EACS Conference App is designed to enhance the experience of the delegates before, during and after the conference, by placing the following features and information at their fingertips:
• Interactive conference programme
• Personal Planner (create your own conference schedule)
• Consult the abstracts and e-Posters through the library button
• Maps and floor plans
• Speaker and exhibitor listings
• Delegate Networking System
• News and conference reporting

The EACS Conference App is generously supported by the company ViiV Healthcare.

For any further information, please visit the EACS Conference App Counter in the registration area.

EACS Guidelines App

With version 8.0, the EACS Treatment Guidelines are also available as a mobile application, downloadable for free on iTunes and Google Play.
For any further information, please visit the EACS booth (no. 5) in the exhibition area on level 0.

EACS Pre-Educational Course
The EACS Pre-Educational Course will take place on October 21, from 09:45 - 17:00, on level 1 in Room Belgrade. It is intended for junior physicians and other health care professionals managing HIV infection. The course is free of charge for anyone interested. The number of participants is limited to 700.

The main topics of this course are:
• Women Living with HIV
• Sexually Transmitted Infections
• Hepatitis and HIV
• CHEMS
• Toxicities in HIV
• Opportunistic Infections - Common Missed Diagnoses

Electricity
In Spain, the voltage runs at 230v a/c. Plugs are 2 pin so an adaptor may be necessary.

Exhibition Area
Conference delegates are invited to visit the exhibition area which will feature commercial exhibitors and non-commercial HIV organisations; it will be open during the following times:

Wednesday, October 21     17:00 – 20:30
Thursday, October 22 08:00 – 18:30
Friday, October 23 08:00 – 18:30
Saturday, October 24 08:00 – 11:00

e-Posters
An e-Poster is an electronic version of the traditional paper poster which is displayed on computers.
You will be able to consult the e-Posters by using one of the computers in the e-Poster area located in the exhibition next to the poster area.
A specific e-Poster can be viewed during the conference. It can also be viewed through the conference application. An e-Poster may also be shared if the author has previously accepted that it be shared. The e-Posters will also be available on the EACS website after the conference.

Film, Photo and Video Recording
The EACS and K.I.T. Group work together to create a comprehensive overview of the conference interactions and events which may be of promotional interest to the society. Accordingly, please be advised that you may be filmed or photographed at any time (in the session rooms, poster area, etc.) and that any presentations you deliver (Best Poster Discussions, etc.) may be recorded.

First Aid
All security agents of the CCIB are trained in first aid. They are your first contact point. A first aid room is situated on level M0 (a floor below the entrance hall). You may also contact anyone at the Registration Counter which is located in the entrance hall on level 0.

Insurance and Liability
The Conference organiser, the European AIDS Clinical Society (EACS), the EACS Conference Secretariat and the CCIB shall not be held liable for personal injury or any loss or damage to the belongings of conference delegates, either during or as a result of the conference. Please check the validity of your own insurance.

Internet Access

Wi-Fi will be available for registered delegates free of charge at the CCIB. You need to search for the network “EACS 2015 Conference” and put in the password below and accept the general conditions.

Password: eacs2015                                                                  

Wi-Fi is generously supported by the company AbbVie.

Internet Area
The internet area is located in the exhibition area at the European AIDS Clinical Society booth (no. 5). It is free of charge to all registered delegates.

JUSTRISLIDE
Found at www.justrislide.com, this is the official repository for all slide presentations from EACS conferences. Presentations from this conference will be available shortly after the meeting. The site is free to register with and slides can be viewed online or downloaded for personal use.

Language
The official conference language is English.

Name Badge
A name badge is required for admittance to all official conference sessions and events. Each delegate is required to present the badge in order to gain access to the conference. The name badge must be clearly displayed. If an attendee loses, misplaces or forgets their name badge, a handling fee of € 70 will be charged for a new badge and the lost badge will be invalidated.

Opening Ceremony
The Opening Ceremony will take place in Room Barcelona on October 21, from 17:30 – 19:30. All registered delegates are invited to attend this event.

People with Disabilities
The CCIB is accessible to conference participants with disabilities.

Poster Area / Poster Sessions
Posters will be presented on Thursday, October 22 and on Friday, October 23, from 12:00 – 14:00. Poster authors will be asked to be present next to their poster during these times.

Posters must be set up on Wednesday, October 21 from 15:00 – 17:00 and removed on Saturday, October 24 from 11:00 – 12:00.

The size of your poster should not exceed 120cm (height) and 80 cm (width) and have to be in portrait format. Posters should be printed on paper, portait format; posters printed on fabric will not be accepted.

The Poster Exhibition will be open during the following times:

Wednesday, October 21     17:00 – 20:30
Thursday, October 22 08:00 – 18:30
Friday, October 23 08:00 – 18:30
Saturday, October 24 08:00 – 11:00

Press / Media
The Press Office is located on level 1 and will be open during the following times:

Wednesday, October 21     08:30 – 19:30
Thursday, October 22 07:00 – 19:00
Friday, October 23 07:00 – 19:00
Saturday, October 24 08:00 – 11:00

Press Contact:
Ms Laia Ruiz
E-mail: Media@eacsociety.org

Press conferences will take place as follows in the Press Conference Room on level 1:

Wednesday, October 21     15:00 – 16:00
Thursday, October 22 14:00 – 15:00
Friday, October 23 14:00 – 15:00

The EACS has selected NAM/Aidsmap as the official provider of scientific news reporting for the upcoming conference in Barcelona.
NAM/Aidsmap will be reporting on key research presented at the conference, publishing news online and sending out news summary bulletins by e-mail.
For more details, please have a look on their website at www.aidsmap.com/eacs2015.

Programme Changes / Date of Print
The organisers shall not be held liable for any changes in the programme due to external or unforeseen circumstances. Changes notified after the print deadline (September 21) are displayed online.

Registration
The Registration Counter located in the registration area will be open during the following times:

Wednesday, October 21     08:30 – 19:30
Thursday, October 22 07:00 – 19:00
Friday, October 23 07:00 – 19:00
Saturday, October 24 07:30 – 12:00

Speaker Preview Room / Speaker Lounge
Invited speakers and oral abstract presenters must report to the Speaker Preview Room at least four hours prior to their presentation to upload and check their presentation. For a morning presentation, please report to the Speaker Preview Room the day before up until 19:00.

The Speaker Preview Room and Speaker Lounge located on level M1 will be open during the following times:

Wednesday, October 21     08:30 – 19:30
Thursday, October 22 07:00 – 19:00
Friday, October 23 07:00 – 19:00
Saturday, October 24 07:30 – 11:00
General Information A-Z

Star Alliance Agreement
SAVE UP TO 20% ON TRAVEL WITH THE STAR ALLIANCE™ NETWORK

The Star Alliance member airlines are pleased to be appointed as the Official Airline Network for the 15th European AIDS Conference.

To obtain Star Alliance Conventions Plus discounts, please visit the Conventions Plus online booking tool: www.staralliance.com/conventionsplus/delegatesVisit

Please quote the following Event Code – LX02S15 – for ticket reservation.

Registered delegates travelling to the 15th European AIDS Conference qualify for a discount of up to 20%, depending on fare and class of travel booked.

The participating airlines for this event are:
ANA
Adria Airways
Aegean Airlines
Air Canada
Air China
Air New Zealand
Asiana Airlines
Austrian Airlines
Brussels Airlines
Copa Airlines
Croatia Airlines
EVA Airways
EgyptAir
Ethiopian Airlines
LOT Polish Airlines
Lufthansa
SWISS
Scandinavian Airlines
Shenzhen Airlines
Singapore Airlines
South African Airways
TAP Portugal
THAI Airways
Turkish Airlines
United Airlines

Discounts are offered on most published business and economy class fares, excluding website / internet fares, senior and youth fares, group fares and Star Alliance Round the World fares.

The following Star Alliance airline is offering special discounts for travel to/from Japan: Turkish Airlines.

To obtain these discounts for travel to/from Japan, please contact the respective Star Alliance member airlines’ booking office.
Contact details can be found on www.staralliance.com/conventionsplus/delegates under “Conventions Plus Booking Contacts”.

Transportation

Airport
The city of Barcelona is connected to the rest of the world through its international airport, Barcelona El Prat. The airport is located 13 km southwest of Barcelona and 20 km from the CCIB. There are two terminals. T1 is the main terminal whilst the second one, T2, mainly serves low-cost carriers.

Arrival from the airport
From the airport you can reach the city centre and the CCIB either by taxi, rented car or public transportation (bus or train).

• By car: Heading to Barcelona is quite easy since there is only one way you can leave Barcelona airport. Follow the signs for the C-31 or C-32, towards Barcelona. These will lead you to the “Ronda del Litoral”, and then take the exit Salida 24. This is the most direct way. It takes approximately 20 minutes, depending on traffic.

• By taxi: You can find taxi points in front of both terminals. The transfer by taxi from El Prat Airport to the CCIB takes approximately 20 minutes, depending on traffic. It costs between € 35 and € 40, depending on the time of day; there is no extra charge for luggage.

• By train: The Renfe R2 (Rodalies de Catalunya rail network) connects terminal 2 with the city centre. It operates every 30 minutes. The travel time is 32 minutes to Passeig de Gràcia. From there you can directly get to the CCIB with the underground L4. A single ticket can be used for the entire trip and a one-way ticket costs € 4.10. For more information, please check the R2 timetable: www20.gencat.cat/portal/site/rodalies

• By bus: The “Aerobus” express bus service leaves from T1 (Aerobus A1) and T2 (Aerobus A2) and arrives at “Plaza Catalunya” in approximately 35 minutes. The A1 operates every 5 or 10 minutes and the A2 every 10 or 20 minutes. You can find the schedule on the following website: www.aerobusbcn.com/index.php/en/timetables.html

Arrival from the Centre
• By car: If you are driving to the CCIB from the city centre, the best way to cross the city is by driving down Avenida Diagonal until the end of the avenue. It takes approximately 25 minutes to reach the CCIB from the city centre, depending on traffic.
The most direct way to reach the CCIB from the outskirts of the city is by taking the Ronda Litoral (the city’s coastal ring road) and taking the exit Salida 24.
There are 3 parking lots at the CCIB: 1- Taulat, 2- Llull, 3- CC Diagonal Mar.

• By public transport: The metro station Urquinaona, 200 m from Plaza Cataluña, on the L4 will take you directly to the Maresme-Fòrum Metro station.

Railway
The two main railway stations of Barcelona are Barcelona Sants and Barcelona Estació de França. Both stations are connected to other public transport. For train connections, please visit: www.renfe.com

Arrival from the Train Stations
At the Sants Estació: Take the metro line L3 towards Vall d’Hebron, get off at Verdaguer station.
From there, take the metro line L4 towards La Pau, get off at Maresme-Fòrum station.
At the Barcelona Estació de Franca: Take the metro line L4 towards La Pau and get off at Maresme-Fòrum metro station.

Taxi
Barcelona taxis are black and yellow, and charge the amount on the meter.
Phone: +34 933 222 222 (24h service) or book online: www.barnataxi.com
You will find a taxi point with taxis available at any time in front of the CCIB, on the corner of the hotel AC Barcelona (Passeig del Taulat).

CCIB public transport connections
Metro: L4 - Maresme-Fòrum station
Bus: H16 or N7 - Diagonal Mar station
Tram: T4 - Fòrum stop

General Information A-Z


Water Coolers

Water coolers are located throughout the conference venue and are free of charge.

WAVE - Women against Viruses in Europe
The EACS WAVE workshop promoting the welfare of HIV-positive women in Europe will take place on October 21, 2015 from 13:30 to 17:00. The workshop is intended for healthcare professionals and community representatives with an interest in promoting equality of access to care, excellence in standard of care, and delivering targeted educational programmes. The course is free of charge for anyone interested. Registration is compulsory and is on a first-come, first-served basis. The number of participants is limited to 155.

Webcast
All scientific sessions will be webcasted. This service will be available directly after the conference at www.eacsociety.org.

Working Lounge
A working lounge is located in the exhibition area on level 0. There you will find a printer (e.g. to print your boarding pass), as well as multiple sockets to charge electronic devices.